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Whether it was a cheat sheet, open book test or take-home quiz, it’d be tough to find someone who said no to making school easier when we were younger.

Unfortunately, work often doesn’t come with those same options. But here’s a news flash: you’re always able to look up the answers. We know of three tools in particular that can make a company’s business travel duties so much simpler.

1. Use technology to streamline basic but time-consuming functions

If you’re the jack-of-all-trades in your office, then you have enough on your plate already. Dealing with accounts and invoices, the needs of multiple executives and sometimes colleagues who can be a little demanding. That’s all without having to take on the task of dealing with visitors coming by the office.

For example: to reduce the stress and workload, why not try a cloud-based app to assist with the simple administrative tasks like checking in guests and visitors to the office? Most companies have more than one type of visitor on any given day:

  • Those who are coming to the office for the first time – in which case you’ll need all of their details and waivers.
  • Others who are regulars will need name badges printed.

Envoy is a cloud-based app that provides a customised check-in process for office visitors.

The app gives each employee the choice of what channel they’d like to be notified on (and the employee can even send a message back to the visitor if they are running late), leaving you more time to carry on with other tasks like booking business travel.

2. Develop team accountability

Most people will admit that without a Travel Booker or Office Manager, companies would fall apart. They’re the organisational wizards of the working world. But what happens when you’re the one going on the business trip or assisting the CEO?

Many Travel Bookers and Office Managers take on a range of other responsibilities, like doubling as a PA for the CEO. With a role that’s so integral to daily operations, companies can’t let routines fall on just one person or small team.

Meet Basecamp: an office management app that helps Travel Bookers or Office Managers ensure the workplace is ticking along smoothly while they are out for a few days. Each daily objective is shared with staff, the company can create to-do lists that are catered to certain individuals and assign tasks to specific workers to ensure maximum productivity while you’re away.

The app also tracks the progress of various individuals such as CFOs, business managers, programmers and other key office staff so you don’t have to stress about not being on the ground in the office.

3. Stop wasting hours looking online for travel deals

We all know Travel Bookers are the accommodation agents for top executives, arranging transport and hotels at any time of the day, night or weekend for business executives. One of the biggest thorns in their side is the time spent trawling the internet looking for the best deals on hotels around the world.

Roomex is specifically designed to save you time. The site incorporates Google Maps so you can pinpoint the nearest hotel within metres of the business meeting, while simultaneously price checking every single booking. It compares the rate you paid on Roomex to the hotel’s own rate so that from the get-go, you can see exactly how much is being saved on each booking.

Roomex is also aware that you might have your own negotiated rate so it makes sure to check on its database of 1.2 million hotels worldwide (including major players such as Booking.com, Expedia and Hotels.com) for live benchmarking against the strength of any negotiated rates.

You won’t waste time negotiating different rates with hotels, as Roomex does the work for you. And you’ll see straight away what you might have paid and what you’ve saved – an average saving of 21 percent on hotel bookings. Oh – did we mention all this can be done in just one minute? And it’s free?

 

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Dylan McMahon
Post by Dylan McMahon
October 2, 2017

 

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