Roomex is a Global Online Hotel Booking Platform for Business Travel

With Roomex, businesses get their own dedicated hotel booking platform, customised to their own company's requirements. This is a password protected portal with access to corporate rates at over 550,000 hotels worldwide. It features all key hotels and key travel destinations for ease of access to the hotels and locations visited most. Our aim is to make the hotel booking process as easy as possible throughout the business. We can set up your portal immediately and there are no costs, no contracts and no ongoing fees! As well as getting help from our Priority Support Team, who will always be there to help with any hotel bookings, there are 4 main reasons why our clients love using Roomex – these are known as our "4 Pillars".

 

Cost Savings

Time Savings

Live Reporting

Policy & Control

Cost Savings

We pride ourselves on sourcing the best rates at over 550,000 hotels worldwide. We bring you back the best rates from:

  • Our own directly negotiated contracts
  • Online Travel Agents (OTA's), including well known sites such as Booking.com and Expedia / Hotels.com
  • Global corporate hotel specialists and wholesalers
  • Hotel Chains all over the world such as Hilton and Premier Inn
  • Your own negotiated rates

We bring these all together within one easy-to-use platform to bring you the best / most suitable rates for your business.

And, furthermore, we price check every single booking, comparing the rate you paid on Roomex to the hotel’s own rate. Not only are we measuring exactly how much is saved on each booking, we are also live benchmarking the strength of any negotiated rates. On average, last year, our corporate clients saved 21% on their hotel bookings, measured!

Time Savings

We save time across your business, for the bookers, the travellers, procurement and finance teams. Bookers are not wasting time searching multiple sites and booking and paying in different ways. No time is spent negotiating different rates with lots of different hotels, we look after all that. Payments don’t have to be reconciled from company credit cards / expenses / hotel invoices – you only ever have one Roomex bill, already broken down by cost code!

Your Account Manager within Roomex will be key throughout, not only when the site is set up initially, but also as your hotel needs evolve and change.


Time Saved - Searching

The homepage of your booking engine will feature your main hotels and key locations as well as a search box for all other destinations. We also have Google Maps integrated into the platform so that you can search by specific postal codes, street names, rail stations, etc., all over the world. If Google has it mapped, we have the hotels nearby, making Roomex for Business the perfect tool to ensure you find a suitable hotel near your meeting point, quickly. You can also restrict searches to Bed and Breakfast options only and you can sort by price, star rating, distance from location, customer rating and hotel name.


Time Saved - Booking and Managing Bookings

Roomex for Business is intelligent, it learns from your previous searches and builds your profile as you use the platform. It stores your contact information and names of the people you make bookings for, as well as remembering the hotels you book, making the process increasingly efficient and resulting in significant time savings. We also store your bookings under “My Account” and allow you to quickly view, resend or cancel a booking. With our mobile platform, these functions can also be easily carried out from your mobile phone.


Time Saved - Accounts, Billing & Reconciliation

We can accommodate all billing and payment options. Some clients like to pay using Credit Cards, American Express or Airplus, others prefer monthly on account, giving you one itemised invoice for all your hotel bookings. We can also bring in your own cost codes / projects / PO’s / divisions into the booking flow, allowing for easy breakdown and accounts reconciliation.

Live Reporting

We know that Senior Management need to have full visibility and control over spend. We love data and we bring it right to the surface for you, in easy to consume dashboard reports. All information, including spend, savings and performance against negotiated rates, is stored under our live reports which can also be broken down by hotel, division, cost centre, etc. We have all the data, so no matter which way you would like to consume it, we provide it. Again, your Account Manager will liaise with you to ensure you have the data you need, and how you need it.

Policy & Control

With Roomex, we give you the option to implement travel policy and spending limits. We also give you the ability, in case of emergency, to know where your staff are. Who's in Paris, London, New York, Cape Town? Based on who's checking in and out of hotels, we know where your staff are, and how to contact them. Through our really easy to use Duty of Care interactive map, you can pinpoint all staff, at any location in the world, in seconds. It's also amazing sometimes to see your staff placed all over the world on any given day!

And of course, there's No Cost, No Contract, No Fees!

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