The Roomex Blog

10 headaches Roomex solves for construction travel managers

10 headaches Roomex solves for construction travel managers

If you’re in charge of organising construction travel plans for your company, your goal is simple. You need to book clean, comfortable rooms for employees...

Read More
5 Ways Optimise Corporate Hotel Bookings

5 Ways Optimise Corporate Hotel Bookings

Organising a corporate hotel booking is very different from making a personal one - or at least it should be.

Read More
Corporate Lodging: Why it's so Difficult to Manage

Corporate Lodging: Why it's so Difficult to Manage

Being in charge of corporate lodging is hard. Whether you make travel arrangements for your boss, your department or the whole company, it can be...

Read More
How to Create a Company Travel Policy for Employees

How to Create a Company Travel Policy for Employees

Creating a company travel policy for employees to adhere to can be a difficult task. First off, every person working for your company is completely...

Read More
Comparing the Top 5 Travel Management Companies

Comparing the Top 5 Travel Management Companies

  Travel management is being transformed by modern technology - much to the relief everyone that's ever managed corporate hotel bookings or travelled for...

Read More
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10 headaches Roomex solves for construction travel managers

10 headaches Roomex solves for construction travel managers

If you’re in charge of organising construction travel plans for your company, your goal is simple. You need to book clean, comfortable rooms for employees...

Read More
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5 Ways Optimise Corporate Hotel Bookings

5 Ways Optimise Corporate Hotel Bookings

Organising a corporate hotel booking is very different from making a personal one - or at least it should be.

Read More
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Corporate Lodging: Why it's so Difficult to Manage

Corporate Lodging: Why it's so Difficult to Manage

Being in charge of corporate lodging is hard. Whether you make travel arrangements for your boss, your department or the whole company, it can be...

Read More
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How to Create a Company Travel Policy for Employees

How to Create a Company Travel Policy for Employees

Creating a company travel policy for employees to adhere to can be a difficult task. First off, every person working for your company is completely...

Read More
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Travel management is being transformed by modern technology - much to the relief everyone that's ever managed corporate hotel bookings or travelled for work. In recent years, tech companies have provided innovative solutions to streamline an area which was once plagued by problems such as lengthy paper trails, budget-busting disorganisation, a lack of oversight and time-consuming processes. Companies have worked hard to address many of these issues and here is our objective rundown of the options available to help you find the best travel management company for your business.

Picking the best travel management company for you

The best travel management company for your business will depend on your company’s individual needs and goals. This list includes five of the most popular travel management companies around. We highlight their strengths and weaknesses, which should make it easier when choosing the best option for you. Since it's difficult to get a birds eye view of the market -we analysed for you.

Check out each travel management company based on what they do, hotel booking quality, transport booking availability, support, invoicing, reporting, negotiated rates, and their fees. 

We'll be continuously updating this travel management companies list as more impressive travel management companies hit the market. 

1. Roomex

The only Travel Management Platform for the mobile workforce who carry out project-based travel.'

roomex

Roomex offers its customers the largest network of accommodation in the world, boasting thousands of exclusive negotiated rates. It combines a powerful accommodation search tool with industry leading analytics software so customers can gain visibility into, and control over the key cost drivers behind their workforce travel spend through real time data, on policy compliance and spend distribution. 

Roomex is tailored for those carrying out project based travel - specialising in the construction, manufacturing, and engineering, and retail industries. 

Its wide range of features means it can be used throughout businesses. Travel managers and personal assistants can use it for booking accommodation, travellers can use the Roomex app on the go to update a booking or contact support, while finance directors to quickly reconcile travel expenses and enforce budgets. Roomex consolidates all bookings into Roomex Analytics, so users are able to see the full picture into their travel. They've also just launched a new expense management tool called RoomexPay. Their prepaid card eliminates expense management and gives users full visibility and control of all in-trip spend.

Since Roomex knows how different business travel is from personal travel they've set up a smart system that recognises where you frequent, who's travelling, and negotiated rates, and favourite hotels, so you can make cost saving decisions backed by data. The platform also allows for a concierge type service for project bookings and personalised and individual in stay allowances - making business travel even more seamless. 

Roomex focuses on supplying the biggest selection of hotels at the best rates globally, and integrates with experts like Trainline so customers can manage travel in one place. 

Rates: Better than Best Available Rate and offers Exclusive Roomex Rates

Hotel booking: Free

Transport booking: N/A

Support: Free

Single Invoice: Free

Reporting: Free

Negotiated rates: Free

Fees: None

App: Yes

Credit: Free

Do you want the best corporate hotel rates possible? Get in touch with Roomex today to find out more. 

2. HRS

‘Simplify business travel’

hrs alternative

HRS offers similar features to Roomex and is the only other travel management company that can compete with it in terms of hotel rates. On the plus side, HRS also provides car rental services within its platform. On the downside, its database only has 300,000 hotels - compared with Roomex’s 1.5 million.

HRS charges for every booking made and if you want to avail of a consolidated single invoice, you’ll have to pay extra for it - but if you opt for HRS, this is certainly a feature worth paying for.

Though it is not completely free, HRS still provides good value to users as it will save them time and money. HRS is ideal for businesses who rely on car rental as part of their business travel bookings. For example, companies in globalised industries, like banking, who often fly representatives abroad would benefit from its car rental feature.

Rates: Better than Best Available Rate

Hotel booking: Free

Transport booking: Free - car rental

Support: Free

Single Invoice: Paid

Reporting: Free

Negotiated rates: Free

Fees: £5 per booking

Credit: Paid

3. TravelPerk

‘Power to the traveller’

travelperk alternative

TravelPerk is less about getting the best value corporate hotel rates and more focused on providing accommodation, flights and train ticket options to its users in one go. It has similar features to HRS and Roomex, but it charges €10 per booking for corporate travellers.

TravelPerk targets medium-sized companies of 50 to 500 employees. This would be the best travel management company for businesses who don’t travel often, but attend events or conferences as a group every now and then. There is no monthly fee and it offers a specialty service for groups of eight people or more booking business trips. This way you’ll really get bang for your buck at €10 per booking. TravelPerk is ideal for startups or niche businesses who attend annual industry conferences or summits.

Rates: Best Available Rate

Hotel booking: Free

Transport booking: Free

Support: Free - but priority comes with paid service

Single Invoice: Free

Reporting: Free

Negotiated rates: Free

Fees: €10 per booking

4. TripActions

‘The best experience in business travel’

TripActions alternative

Once again, this travel management company has similar features to Roomex and HRS. The main differentiation is its flight booking service, but it comes at a much heftier price.

TripActions is a particularly smart platform, which makes use of AI and smart data to create customized search options. This may be useful for large companies which book lots of flights for its employees. It also makes use of a rewards-based system and would be useful to businesses making use of airline loyalty programmes.

Alternatively, if your business frequently books foreign travel flights and trips, you may want a paid service which charges a monthly fee rather than a fee for each booking. If so, check out Lola which costs €99 per month.

Rates: Best Available Rate

Hotel booking: Paid

Transport booking: Paid

Support: Paid

Single Invoice: Paid

Reporting: Paid

Negotiated rates: Paid

Fees: €25 per booking

5. Booking.com Business

‘Make the world your workplace’

Booking.com alternative

For businesses looking for a more basic service to use every now and then for once off accommodation bookings, Booking.com Business may be the best travel management company for them.

Most people are familiar with Booking.com, which has a huge database of over 29 million hotels, homes, apartments and B&Bs, so it will be easy to use. One of the biggest downsides is that you can’t input any corporate rates which you have negotiated with your favourite hotels.

You aren’t likely to save huge amounts of money with Booking.com Business and consolidated invoices aren’t available. But if your business only books one hotel stay per month and hasn’t negotiated any special rates, you won’t need much more than this. And if your bookings begin to increase, you’ll see it in the reports so you’ll know when it’s time to move to a more sophisticated travel management software package.

Rates: Best Available Rate

Hotel booking: Free

Transport booking: N/A

Support: Free

Single Invoice: N/A

Reporting: Free

Negotiated rates: N/A

Fees: Free

Companies are constantly developing technology to solve more and more of the pain points associated with business travel management. Whether your priority is consolidated invoices, group bookings or flight management, there is a modern travel management company out there to suit your business.

Have another travel management company that you think deserves a spot on this list? Reach out to hannah.harrington@roomex.com to be included. 

Originally posted 08 March 2019
Updated 27 July 2020

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Comparing the Top 5 Travel Management Companies

Comparing the Top 5 Travel Management Companies

  Travel management is being transformed by modern technology - much to the relief everyone that's ever managed corporate hotel bookings or travelled for...

Read More