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10 Benefits of Using a Self-Service Travel Management System

Business travel is something that every company needs to manage.  However, this isn’t always easy with a remote workforce and limited budgets. That’s why more and more companies are turning to a travel management system.

With numerous cost-saving and time-saving benefits, here’s ten good reasons why you might want to consider jumping on this latest travel management system trend:

1. Keeps Workers in Pocket

There’s nothing worse than leaving your employees out of pocket for work-related activity. With the average hotel room costing £100, it’s considerate to have a process in place to pick up the cost on their behalf. An easy-to-use travel platform ensures that hotel rooms are charged back to the company and not the employee. This is particularly useful for last minute travel, as well as ensuring team members get the most out of their stay without compromise.

Book workforce travel on account with Roomex, meaning just one invoice a month for all your reservations- and save your employees from ever paying for their own travel again. Get in touch with us today. 

2. Make Cost Savings

Using a travel management system is one of the best ways to access discounted corporate rates. Some of the leading online portals such as Roomex offer up to 21% off standard rates. Over the course of a year, that can be as much as £84 per person, on the premise of one trip every quarter. When you have hundreds of people in your company, the savings can be potentially hundreds if not thousands.

3. Personalised Travel Policies

Every company has its own way of working and budgets to meet. Using a hotel booking platform allows you to customise the service to your specific needs. For instance, you can choose preferred hotel suppliers, set price restrictions and impose any other relevant company travel policies without having to specifically oversee them.

You can even include breakfast in all bookings, ensuring that employees don’t exceed their per diems and feel well looked after when working away from home. If you're looking to add any meal allowances, Roomex also personalises to your travel policies, ensuring 100% travel compliance. Learn more about Roomex by talking to one of our experts. 

4. Better Use of Time

The luxury of time is not something we have at our disposal in the working world. We’re all looking for smarter ways to streamline processes and workflows. A self-service travel management system is one such way to achieve this, allowing you to book direct without senior approval or process. Roomex ensures that you'll never book beyond budget with 100% compliance on your travel policies.  And, since prices have already been negotiated and discounted there’s no need to spend hours comparing the best rates online. In all, it’s a smarter way to do business and shorten the booking process for everyone.

5. Using Preferred Suppliers

Whether it’s because they’re a client, due to their loyalty scheme or otherwise, some businesses have preferred hotel suppliers. A workforce travel platform is one such way that you can prioritise hotel partners, encouraging employees to book with your first choice of hotel every time.

6. Keeps Accounts Happy

People working in accounts have some of the toughest jobs trying to manage budgets and spending. A travel management system like Roomex means that room rates are capped to a certain level and bookings are consolidated into one single invoice. This is easier for processing and takes some of the pain out of administration. Plus, it’s easy to keep tabs on spending with charts and reports available for monitoring.

Check out this article about how Roomex helps streamline months-end close for finance teams

7. Everyone is Treated Fairly

With an online booking system, everyone is treated fairly. From the CFO to the work experience graduate. There is no preferential treatment or superior rooms by status. The system means that everyone has the same chance to book the same rooms and treated fairly. This is not only good for employee morale but also for the long-term duty of care a company has to its workforce.

8. Self-Service Means No Middle Men

The luxury of having a business travel agent can be a costly experience. It is also growing to be an outdated way of working in this digital era. Using a self-service travel management system means there’s no need for the middle man, since employees can book direct using an online hub any time of day. Plus, most of the leading platforms are free to use, meaning that there’s huge savings to be made too

9. Flexibility

In some lines of work, late and early check-ins are important, such as construction workers who may be on site at non business hours. Using a travel management system makes it seamless to request specific check-in dates and times to accommodate these.

Furthermore, it also makes it easy for workers who need to make last-minute bookings during out of office hours. Self-service online travel systems are available 24/7 which is helpful for remote workers.

10. Better for Security

As a final thought, duty of care is something that has come to the fore in recent years. This is certainly important in work travel, especially shared accommodation. Using a travel management system allows you to keep better track of team members, and keep personal data in one secure place. It also means that company or personal credit cards are not compromised with online bookings.

We can all find better ways of working - and modern technology has enabled us to streamline processes and optimise our time. These are just some of the good reasons why you may want to switch to a self-service travel management system like Roomex today.

Search, book, manage, and pay for all your business hotel booking in one place. For free.

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